$500 OFF implementation services when you switch to Aplos *

*For advanced plan with implementation purchase. Offer expires July 30, 2024.

banner graphic
Schedule a personalized demo

Our nonprofit accounting experts will reach out to you in a few hours to show you our award-winning software. No obligation!

Clean, clear board reports

Aplos is a robust accounting system that allows you to keep track of your grants, programs, and fundraising so you can give your board clarity on your finances. 

aplos-software-preview
aplos-software-snapshot

Thousands of nonprofits ditch QuickBooks for Aplos every year 

AVERAGE CUSTOMER RATING 4.75

Aplos is a leader in Nonprofit Accounting on G2
Aplos is a leader in Nonprofit Payment Gateway on G2

Using QuickBooks Desktop? We've got you covered!

QuickBooks has announced their popular products are being deprecated:

  • June 1, 2024: QB Desktop Pro and Premier 2021 versions were discontinued
  • August 1, 2024: Only QuickBooks Enterprise will be available (starting at $150/month)
  • All remaining users must use QuickBooks Online (limited functionality)

Aplos has partnered with nonprofits since 2009. We’re not going anywhere - and we continue to build solutions our nonprofits and their accountants love. 

Included in every Aplos package

check list icon
Free Email & Phone Support
Free Email & Phone Support

Aplos Software is intuitive and easy to use, but it's normal to have questions. Support from our award-winning team is included with every package, and we encourage you to reach out when you need help.

  • Contact support by email, phone, or chat
  • Always talk to a live person instead of a bot
  • Know your needs are understood since many of our team members come from a nonprofit or church world
check list icon
Live & On-Demand Training
Live & On-Demand Training

Our experts provide live, ongoing training for all customers so you have real people who will provide knowledgeable advice and tips for best practices.

  • Join weekly live webinars to learn from our experts
  • Find resources in the Support Center to get more in-depth understanding of the software
  • Watch tutorials in the Training Center to learn features and concepts at your own pace
check list icon
True Fund Accounting
True Fund Accounting

Track designated funds, such as your missions fund, building fund, or grants. Keep your finances accurate and transparent to show your members, supporters, and board that you are stewarding your gifts well.

  • Create a flexible chart of accounts that fits your organization's structure
  • Easily identify your tax-deductible income by purpose
  • Keep track of gifts with donor restrictions to make sure they are used for the correct purposes
  • Ensure you are using donations with time restrictions during the designated time periods
  • Import transactions from your bank to your books
  • Create journal entries for fund transfers and payroll imports
  • Print checks
  • Complete bank reconciliations
  • Track 1099s
check list icon
Donation Tracking & Giving Statements
Donation Tracking & Giving Statements

All donations given online are tracked by donor and purpose with zero work required. Tax-deductible gifts are tracked by individuals or households so you can quickly prepare monthly, quarterly, or annual giving statements with a single click.

  • Generate donation reports and customizable giving statements
  • Track in-kind and special gifts
  • Keep track of online and offline donations
  • Quickly import donation batches
check list icon
Multi-Factor Authentication
Multi-Factor Authentication

MFA (Multi-Factor Authentication) protects against emerging security threats, empowering your nonprofit to stay ahead of potential risks and safeguard valuable data and your organization's reputation.

  • Generate donation reports and customizable giving statements
  • Track in-kind and special gifts
  • Keep track of online and offline donations
  • Quickly import donation batches
check list icon
Event Registration & Tickets
Online Event Registration Forms

Easily manage events with unlimited custom registration forms and automatic attendance tracking for registrants. You can sell individual and group tickets for retreats or fundraisers, and people can also RSVP for free events, like potlucks.

  • Automatically track registrants in the contact database
  • Use the check-in feature to track attendance and follow up with people
  • Automatically track payments in your accounting
check list icon
Integrated Online Giving Tools
Integrated Online Giving Tools

Create unlimited custom, mobile-friendly giving forms, or add a widget to your website so people can give securely without ever having to leave your site. No coding required.

  • Allow people to use their preferred payment method and control how often they give
  • Offer the option for donors to pay transaction fees
  • Allow donors to specify the purposes of their gifts
  • Easily track online gifts since they flow seamlessly into your accounting
check list icon
Merchant Account For Secure Payments
Merchant Account For Secure Payments

Securely collect donations and other payments using our payment partners. They are fully PCI compliant, use data encryption, and monitor for fraud.

  • Securely accept debit, credit, and ACH bank withdrawals
  • Accept one-time or recurring gifts
  • Directly receive gifts without the need of going through a third party with long delays
  • You must have a U.S. or Canadian bank to accept online payments using Aplos
check list icon
People & Donor CRM Database
People & Donor CRM Database

Leverage your dynamic donor database to view the details you need to know about your people, including communication activity, notes, relationships, and giving history all in one place.

  • Use custom fields to track the exact information you need
  • Segment and group people with smart lists to reach the right people
  • View individual profiles as well as households
  • Use the check-in feature to track attendance for kids and adults
check list icon
Secure Donor Portal
Secure Donor Portal

Each donor can create a My Aplos account to log in to a secure portal in the online giving platform. From there, donors can:

  • Manage their own giving to your organization
  • View their contribution history
  • Download their giving statements
  • Update their payment information
check list icon
Letter & Email Builders
Letter & Email Builders

Customize templates for your letters and emails. Create and save welcome emails, thank you letters, automated giving statements, pledge reminders, and more.

  • Use dynamic fields for personalization
  • Address letters to individuals or households
  • Create and print mailing labels
  • Automatically log communication records on your contacts' profiles
check list icon
Website Builder
Website Builder

Share your cause with an easy-to-build website using one of our customizable templates. Get started in just minutes. No coding experience is needed.

  • Engage your supporters with dynamic content, such as photo galleries and recent news
  • Website hosting fees are included in your subscription to Aplos
  • Your website is securely hosted for you and directed to any custom domain you purchase
check list icon
Groups & Teams Portal
Groups & Teams Portal

Provide a secure portal for small groups and ministry teams so members can log in and communicate with each other.

  • Manage membership, volunteers, and signups
  • Keep track of attendance, upload and share files, and send emails to schedule volunteers or meetings
  • Empower leaders to take care of their own administrative tasks
check list icon
Customizable Reporting
Customizable Reporting & Dashboards

Slice and dice your financial reporting to see the exact data you need across your organization, including giving reports.

  • Customize necessary reports, such as your Balance Sheet by Fund or Income Statement by Fund
  • Gain insights into your financial health with a fundraising dashboard
  • Create multi-level donation reports to share with your board
  • Quickly and accurately prepare and file Form 990-N and Form 990-EZ returns online

Customer support that raises the bar

star iconstar iconstar iconstar iconstar icon

“Aplos is easy to use and I appreciate the Fund Reports and the Budgeting Reports. Learning the software was very easy and there are a number of help topics to assist you. Today I ran into a snag and used the chat box and received an answer back very quickly. Aplos has always been very responsive to any inquiries."

Laura S., Nonprofit Director

Source: Capterra

Budget by fund, track donations, create giving statements, and manage donors - all in one place  

Why is Aplos trusted by over 40,000 nonprofit organizations?

Aplos is purpose-built for nonprofits, and our plans start at $59 per month with a robust set of features. Here’s why Aplos is the best option for your nonprofit.

Aplos

QuickBooks

Made specifically for NPOs
Aplos is true fund accounting software with donor and donation management. Online donations automatically flow into your accounting for easy contribution statements.
Made for small businesses
QuickBooks is business software and lacks basic nonprofit accounting features, such as fund accounting and donation tracking.
Robust, yet easy reporting
Quickly generate easy-to-read standard nonprofit reports in one click, including an Income Statement by Fund and a Balance Sheet by Fund. 
Complicated nonprofit reports
The reports nonprofits need are difficult or impossible to generate in the software alone. They are also hard to read and tough to explain to your board.
User-friendly interface
Created with the non-accountant in mind, the software is intuitive to use and simple to learn. Save time by splitting entries and tying them to multiple departments.
Frustrating for nonprofits
QuickBooks Online doesn’t offer the workarounds NPOs need to use the software for fund accounting, and users can’t split revenue by class for easy entries.
Advanced budgeting and reporting
Budget by fund, grants, departments, projects, locations, events, and more. Quickly run Budget to Actual reports to show variances between projections and actual income and expenses by month.
No advanced budgeting tools
Although QuickBooks has some budgeting tools, they don't offer advanced features, such as budgeting by funds, grants, or departments.
Balance tracking
Keep track of ongoing balances of grants and events. Separate balances by department, programs, and multiple locations.
Basic balance tools
They offer opening balances by bank and register or by customers and suppliers for small businesses.
NEW! Comparative reporting
Filter out data from the Income Statement by accounts, funds, and tags, and compare two periods against each other by dollar or percentage change. It also includes previous year and year-to-date reporting.
Requires exports
It's possible to get this data eventually, but it requires more time and extra work with spreadsheets, merging of data, and exporting to a third-party program.
Free expert support for nonprofits
Free support is included with every subscription. Talk to a friendly, knowledgeable human when you need one, and get full access to our Training Center. Implementation options are also available for a smooth switch.
Limited support
QuickBooks offers support selectively, and they dropped support for Desktop Pro and Premiere 2021 users – the version nonprofits generally attempt to use.

“We are never going back to Quickbooks. It was so easy to switch - they offered a step by step guide. Once we learned Aplos, we realized what we were missing. Worth the switch!”

T Simmons, World Fund

Nonprofit-specific features comparison at a glance

Aplos

QuickBooks

Fund accounting
None
Tags by fund
General tagging only
Board reports
None
Cash accounting
General cash accounting
Custom reports by fund types
None
Comparative income statement reports
General statement reports
Track payroll in your accounting
Requires import
Journal entries
Limited
P&L reports
Only by cash and accrual
Favorite saved reports
Save reports
Real-time reports and income statements
Refresh and recreate
Bank reconciliation
None
Funds by type (general fund, restricted fund, grants)
No fund accounting by type

Why our users made the switch

quote icon

Project tracking with Aplos is better!

quote icon

Now I can budget by fund, and for grants...

quote icon

I can finally show subtotals for operating expenses for my Board in my reports!

quote icon

I can do donor management in my contribution statements now.

quote icon

Adding additional users, additional contacts is affordable.

quote icon

I can split revenue by fund without creating separate entries for each!

Get a demo of our software in the next 48 hours

No credit card required.

Request Your Demo Today!

Case Study

profile joe hunter
quote icon
star iconstar iconstar iconstar iconstar icon

"There's always someone at Aplos who can give me an answer or find an answer for me. That support function has been huge. We don't have an IT department...it's like having those folks here in the office with us. I feel like Aplos is a member of our team." See the case study.

Joe Hunter

Executive Director at Papillion Community Foundation

Try Aplos for free

Aplos includes everything you need in one place to manage your bookkeeping, prepare your financial reports, accept donations, track your people, and achieve your mission. Try it free for 15 days. No credit card required.

Lite
$79/month
$59.25/month*

No credit card required. Cancel anytime.

check list icon

Fund accounting

check list icon

Financial Reporting

check list icon

Donation Tracking

check list icon

Contribution Statements

check list icon

Online Giving Forms & Widgets

check list icon

Event Registration

check list icon

People CRM Database

Core
$99/month
$74.25/month*

No credit card required. Cancel anytime.

check list icon

Fund accounting

check list icon

Donation tracking

check list icon

Online giving forms

check list icon

Financial & giving reports

check list icon

Event registration

check list icon

Budgeting

check list icon

Accounts payable & receivable

check list icon

Recurring transactions

check list icon

Pledge tracking

check list icon

Partner integrations

Advanced

For organizations tracking budgets and financials for grants, programs, departments, or multiple locations.

Customized solutions start at $189/month. Contact our sales team for a personalized quote.

check list icon

Fund accounting

check list icon

Donation tracking

check list icon

Online giving forms

check list icon

Financial & giving reports

check list icon

Event registration

check list icon

Budgeting

check list icon

Accounts payable & receivable

check list icon

Recurring transactions

check list icon

Pledge tracking

check list icon

Partner integrations

check list icon

Budgeting by fund

check list icon

Project, campaign, or department budgeting & reporting

check list icon

Fixed asset tracking

check list icon

Income & expense allocations

check list icon

and more...

*Promotional pricing. Offer valid for new customers only.

QuickBooks and Aplos frequently asked questions

How does switching from QuickBooks to Aplos work?

We offer a step-by-step guide on how to migrate from QB to Aplos. It is easy with our templates and Excel imports. 

What types of organizations use Aplos?

Aplos serves not-for-profit organizations of all kinds, including foundations, charities, NGOs, faith-based organizations, private and charter schools, and more.

Whether you're just getting started or you've been in operation for years, Aplos will grow with you as your organization expands. You can track donations, manage volunteers, and ensure compliance at all stages of your organization's maturity.

What is customer service like at Aplos?

You’ll be able to reach our support team via phone, email, and chat. You can schedule a one-on-one appointment anytime you need to. We're proud to offer award-winning customer service from our friendly support team members who can answer your questions. We also have a dedicated knowledge base and online community where you can find answers to your questions.

Our five-star service rating speaks for itself. We don't just want to meet your expectations; we want to exceed them. You'll get unlimited customer support every step of the way, starting with onboarding and financial data migration. We'll also be there for you long after you're up and running.

What can I do besides accounting with Aplos? How about payroll?

We have several plans to fit your needs and budget. Give us a call to discuss them at (888) 274-1316 or drop us a line at sales@aplos.com.  We have options for everything you need to run your organization, including:

check list icon

Fund and tag accounting

check list icon

Donation tracking

check list icon

Finance & budgeting, including customizable reports

check list icon

Track assets

check list icon

Donor management & communication

check list icon

Online giving

check list icon

Gusto payroll integration

With Aplos, there's no need for multiple software programs. Our platform is designed to be your one-stop shop for nonprofit accounting and management. One simple login gives you access to everything you need in our cloud-based software.

It is perfect for nonprofit organizations of all sizes. From start to finish, our software is designed to save you time and money.

Give us a try. We promise you’ll be delighted with Aplos!

No credit card required

Free for QuickBooks users for 15 days - then choose your plan

Fast onboarding and support

Try it For Free

See how Aplos can streamline your organization

Manage your people, finances, and giving all in one place with our powerful easy-to-use cloud-based solution

Request Your Demo Today!

Award-winning customer service

personpersonpersonpersonperson
We are here to equip you with the powerful, effective support you need to help you feel confident. Our experts provide:
check list icon

Setup assistance, training resources, and help with data migration

check list icon

Free, ongoing software support

check list icon

Award-winning Aplos Academy and Support Center for tutorials

Aplos is the #1 software for nonprofits and churches and is trusted by over 40,000 organizations like these: