Save 50% for 3 months. Track funds, stay compliant, and fuel your mission.
Add your QuickBooks® subscription cost, the hours your team or bookkeeper spends on fund workarounds and reporting, and any add-on software filling the organizational gap.
The calculator adds the layers most nonprofits and churches miss: staff time, add-on tools, and audit or stewardship prep. You'll see the real annual cost of running a nonprofit or church on business accounting software.
Compare that number to Aplos. Aplos is built for nonprofits and churches, with true fund accounting, 990 and stewardship reporting, and board-ready statements already included. See what your mission can actually afford.
Business accounting software wasn't designed for restricted funds, grant reporting, stewardship tracking, or 990 compliance. So nonprofits and churches fill the gap with time, people, and risk.
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Nonprofit finance teams, church bookkeepers, and volunteer treasurers commonly spend several hours a month class-tracking, journaling, and exporting to Excel to force QuickBooks into fund accounting. That runs roughly $1,500–$8,000+/year at $20–$45/hour, or $500–$2,500/month outsourced.
In Aplos: Fund accounting is the default. Restricted, temporarily restricted, and unrestricted balances are tracked automatically. No classes, no exports, no rebuilds.
Workaround-built books raise the risk of 990 errors, restricted-fund missteps, designated-giving mix-ups, and audit findings. Independent nonprofit audits typically run $5,000–$20,000, and often $25,000+ for mid-sized orgs, per the National Council of Nonprofits. Churches face the same pressure from denominational reviews and congregation-facing stewardship reports.
In Aplos: 990s, stewardship reports, Statement of Financial Position, and Statement of Activities by Fund are built in. Restrictions, grants, tithes, and budgets are tracked at the source, so your audit trail builds itself as you go.
Finance leaders, EDs, pastors, and church treasurers lose significant time each month reconciling, reformatting, and translating QuickBooks reports for boards and congregations. That delays decisions and erodes board, funder, and congregation confidence, hidden costs that never show up on a P&L.
In Aplos: Nonprofit and church reports are generated in a few clicks, in language your board or congregation already understands.
“I used quickbooks for years and it was very difficult for a fund-based organization. Aplos solves all that by how it is set up! I love the reports, I love how easy it is to reconcile my accounts. It is easy to navigate and has been a dream to use.”
"We switched from Quickbooks to Aplos nearly three years ago, and we've never regretted the switch for one second. Aplos is genuinely a financial software package for Nonprofits. It fits our needs well. Using software designed specifically for a nonprofit makes a world of difference."
"We were struggling daily with accounting and donor entries through QuickBooks. Finding Aplos was the absolute best business decision we made. It now takes a fraction of the time and money to be able to enter and access our information and actually track donors and special projects."
“We are never going back to Quickbooks®. It was so easy to switch - they offered a step by step guide. Once we learned Aplos, we realized what we were missing. Worth the switch!”
“I used to use QuickBooks and hated it. This is so much easier to do accounting. Very straightforward, easy to see at a glance, and know what is going on. Reports are easy to come by and if you cannot figure something out, support is easy to get."
"We'd previously used Quickbooks Online, which is great for general use, but makes fund accounting very difficult, so Aplos has solved that problem for us by providing a customized solution for our nonprofit needs.”
It can feel that way, until the workarounds start costing more than the software. Every hour your team spends on class tracking, journal entries, and spreadsheet exports is time not going to the mission. Aplos replaces those workarounds with true fund accounting by default, so you stop paying the hidden tax in staff hours and audit risk.
Most nonprofits and churches are up and running in a few weeks. Our onboarding team handles data migration, chart of accounts mapping, and fund setup, so your team isn't stuck rebuilding the books from scratch.
You can switch whenever it makes sense for your org. Plenty of nonprofits move mid-year to stop the bleeding on workaround hours, and we'll migrate your historical data so reporting stays clean across the transition. If waiting until year-end is better for your board, we can plan around that too.
Yes. Aplos generates the reports auditors expect: Statement of Financial Position, Statement of Activities by Fund, 990-ready reports, and grant tracking with a real audit trail. Restrictions, budgets, and fund balances live at the source, instead of getting reconstructed from classes and memo fields at year-end.
That's exactly who we're built for. Aplos tracks tithes, offerings, and designated giving by fund, and produces board-ready and congregation-facing stewardship reports without the manual rebuilding you're doing in QuickBooks® today.
No. Aplos includes bank and credit card feeds with categorization rules built for fund accounting, and integrates directly with Gusto for payroll, so hours, wages, and allocations flow into the right funds without double entry.
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